Terms & Conditions

1. Definitions

1.1 “Company” refers to [Acorn Aluminium Limited], the entity placing this Purchase Order (PO).

1.2 “Vendor” refers to [Supplier Name], the entity supplying goods/services under this PO.

1.3 “Goods” means materials, equipment, or products specified in the PO.

1.4 “Services” means work performed by the Vendor, including installation or maintenance.

1.5 “Contract” refers to the agreement formed by the PO and these Terms and Conditions.

2. General

2.1 The PO constitutes the Company’s offer to purchase the Goods/Services under these T&Cs.

2.2 Acceptance by the Vendor is confirmed either by written confirmation or commencement of supply.

2.3 Any conflicting Vendor terms are excluded unless agreed in writing.

3. Price and Payment

3.1 The price stated in the PO is fixed and exclusive of VAT unless stated otherwise.

3.2 No additional charges (e.g., packaging, freight, insurance) will be paid unless agreed in writing.

3.3 Payment terms: [60] days from the date of receipt of a valid invoice and acceptance of Goods/Services, unless stated otherwise.

3.4 The Company reserves the right to withhold or deduct payment in case of defective or incomplete supply.

3.5 Liquidated Damages for Payment Delays: If the Vendor fails to supply invoices in the correct format, payment may be delayed, and no interest shall accrue.

4. Delivery and Performance

4.1 The Vendor must deliver the Goods/Services on time to the location specified in the PO.

4.2 The Vendor must notify the Company immediately if a delay is anticipated.

4.3 Penalties for Late Delivery:-

If the Vendor fails to deliver the Goods/Services by the agreed date, the Company may deduct [£1,000.00] per day as a penalty, up to [100% of contract value].

If delays impact the overall project schedule, the Company reserves the right to claim further liquidated damages.

5. Quality and Inspection

5.1 The Goods/Services must comply with UK regulations, British Industry Standards, and project specifications.

5.2 The Company reserves the right to inspect the Goods/Services before acceptance.

5.3 If Goods/Services fail to meet specifications, the Company may:

Reject them and request a replacement at the Vendor’s cost or require a full refund.

Deduct [100%] of the PO value for non-conformity with specifications.

6. Warranties

6.1 The Vendor warrants that the Goods/Services:-

Are fit for purpose and free from defects.

Conform to UK laws and safety regulations.

6.2 Extended Warranty Period:-

The Vendor guarantees that the Goods/Services will remain free from defects for [10-20 years].

If defects occur within this period, the Vendor must replace or repair at their expense.

7. Health & Safety and Environmental Compliance

7.1 The Vendor must comply with all UK health, safety, and environmental laws.

7.2 The Vendor is responsible for providing necessary safety data sheets (SDS) and certifications.

8. Liability and Indemnity

8.1 The Vendor indemnifies the Company against all losses, claims, or damages resulting from:-

Defective Goods/Services.

Breach of UK laws and regulations.

Negligence by the Vendor, employees, or subcontractors.

8.2 Limitation of Liability: The Vendor’s total liability under this Contract shall not exceed [X times the contract value], except in cases of gross negligence or fraud.

9. Insurance

9.1 The Vendor must maintain:-

Public Liability Insurance: Minimum £5 million.

Employer’s Liability Insurance: Minimum £10 million.

Professional Indemnity Insurance (if applicable): Minimum £2 million.

9.2 The Vendor must provide proof of insurance upon request.

10. Termination

10.1 The Company may cancel the PO with immediate effect if:-

The company can terminate at will for any reason whatsoever.

The Vendor fails to deliver as agreed.

Goods/Services do not meet the required standards.

The Vendor becomes insolvent.

10.2 If the PO is terminated due to Vendor non-compliance, the Vendor will be liable for all additional costs incurred by the Company in sourcing alternative suppliers.

11. Confidentiality

11.1 The Vendor must treat all Company information as confidential and not disclose it to third parties.

12. Governing Law and Dispute Resolution

12.1 This Contract is governed by the laws of England and Wales.

12.2 Disputes shall be resolved through negotiation, mediation, or the English courts.

13. Miscellaneous

13.1 Any amendments must be in writing and signed by both parties.

13.2 The Vendor cannot subcontract work without the Company’s written consent.

Acknowledgment of Terms

By accepting this Purchase Order, the Vendor agrees to comply with these Terms and Conditions.

Ryder at the bottom of the Purchase Order.

Terms and Conditions: This Purchase Order is subject to [Company Name]’s Standard Terms and Conditions of Purchase, which are available at [Company Website or Contact]. By accepting this PO, the Vendor agrees to be bound by these terms.

Key Terms:

• Delivery must be made by the agreed date; delays may incur penalties.
• All Goods/Services must comply with UK standards and specifications.
• The Company reserves the right to reject defective Goods/Services.
• Payment will be made within [30/60] days of receipt of a valid invoice and acceptance of Goods/Services.
• The Company reserves the right to withhold payment for non-compliance.
• Vendor must maintain required insurance coverage and indemnify the Company against losses.